Privacy Policy

    Protecting your privacy is very important to Ballarat Gold Mine. We are committed to maintaining the security of all Personal Information provided to Ballarat Gold Mine, whether by individuals with whom we do business, visitors to and users of our websites or otherwise. This Privacy Policy details how we collect, use and manage this Personal Information.

    For the purposes of this Privacy Policy and applicable data protection and privacy laws:

    • “Personal Information” is defined as information and data, whether recorded in a material form or not, relating to an identified or identifiable natural person that is processed by or on behalf of Ballarat Gold Mine, whether or not by automated means; and
    • Ballarat Gold Mine is considered the “data controller” in respect of the Personal Information that it collects, uses and manages in connection with this Privacy Policy.

    Whose information do we collect?

    Ballarat Gold Mine collects Personal Information from a range of individuals in the context of its business activities, including:

    • representatives of our suppliers, customers, sponsors and business partners;
    • contractors;
    • landowners;
    • Community members;
    • industry association representatives;
    • users of the Ballarat Gold Mine website; and
    • job applicants.

    What information we collect and why we collect it

    We collect Personal Information from you where it is relevant for our purposes as further detailed below.

    Business use

    Ballarat Gold Mine may collect a range of information in a business context, such as your name, gender, job title, photographic identification, email address, home address and other contact details, details of your business and other interests, experience and/or academic and professional qualifications, third party references, communications with you (including notes from meetings and telephone call recordings), feedback or survey responses that you provide to us, financial and payment information, and information collected from clearance questionnaires and/or interviews.

    Ballarat Gold Mine uses information collected from you for business-related purposes, including negotiating, concluding and performing contracts, managing business relationships, administering real estate leases and licences, recruitment, conducting clearance procedures, managing accounts and records, communicating with you and third party contacts, supporting corporate social responsibility activities, security, legal, regulatory and internal investigations and debt administration.

    Our website

    When you use our website, Ballarat Gold Mine collects certain standard information that is sent by your browser to our website. This includes technical information, such as your IP address, browser type, operating system, language, time zone setting, access times and any referring website addresses.

    Ballarat Gold Mine uses this information to administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes. Ballarat Gold Mine also collects certain information to provide users with a personalised experience when visiting our websites. Through the use of a ‘cookie’, Ballarat Gold Mine can record information about your visit to our website including the clickstream to, through and from our site (including date and time), the pages visited, page interaction information and methods used to browse away from the page. This information is used anonymously and in aggregate, and is collected and logged for statistical purposes. Through analysis of these records, Ballarat Gold Mine is able to provide an improved service when users revisit our websites. See below for further information on our use of cookies and related technologies.

    Other than as stated in this Privacy Policy, no attempt is made to identify our website users or their browsing activities except:

    • where a law enforcement agency exercises a warrant to inspect logs or any such information is otherwise required to be produced by Ballarat Gold Mine to authorities or regulators; or
    • where Ballarat Gold Mine believes it is required to collect and produce relevant electronic documentation to fulfil its obligations to third parties, including statutory organisations under local law.

    Access to other websites via hyperlink

    Other websites that may be accessible via hyperlinks from the Ballarat Gold Mine website are owned and operated by third parties and are not subject to the Ballarat Gold Mine Privacy Policy. Ballarat Gold Mine has no control over the content of those websites. Please review the privacy policy of each individual website you access and assess whether the policy is satisfactory to you before you use the other websites.

    Cookies & Related Technologies

    Our website uses cookies. A cookie is a small text file that is placed on your computer or mobile device when you visit a website or use an app. Cookies collect information about users and their visit to the website or use of the app, such as their Internet protocol (IP) address, how they arrived at the website (for example, through a search engine or a link from another website) and how they navigate within the website. A cookie cannot read data from your hard disk or read cookie files created by other websites.

    Ballarat Gold Mine uses cookies and other technologies to facilitate your internet sessions, offer you services according to your preferred settings, track use of our websites and to compile statistics about activities carried out on our web site.

    You may set up your web browser to block cookies or remove cookies stored from your computer or mobile device. However, if you do so, you may not be able to use certain features and functions of our website.

    Providing Personal Information

    At times, Ballarat Gold Mine may ask you to voluntarily supply Personal Information, such as your name, email address, location, telephone number and preferred means of communication, for purposes such as subscribing to Ballarat Gold Mine news alerts, job enquiries or requesting further information from Ballarat Gold Mine, including through the Contact us form or HR Contact form available on our website or an all-in-one marketing platform.

    Where we ask you to voluntarily supply Personal Information we will use it to provide you with the information or services that you have requested from us.

    Job vacancies

    Ballarat Gold Mine uses a third-party Employment Company Website for advertised job vacancies. Personal Information collected by that website are collected by Ballarat Gold Mine according to the Employment Company’s Privacy Policy.

    Sensitive Personal Information

    Sensitive Personal Information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, health or medical conditions, genetic or biometric information, sexual orientation, or criminal convictions and offences may be processed by Ballarat Gold Mine if such processing is necessary to comply with laws and regulations or where you provide this information voluntarily or otherwise consent for us to do so.

    Email monitoring

    Ballarat Gold Mine may monitor emails sent to and from its workforce, which may contain Personal Information relating to third parties. The information contained in such emails may be used for business-related purposes, for example when investigating incidents within Ballarat Gold Mine. Although Ballarat Gold Mine endeavours not to review the contents of personal emails, there may be occasions on which this is necessary, for example, to investigate a breach of security within Ballarat Gold Mine, or in the context of legal proceedings.

    The legal basis for Ballarat Gold Mine processing your Personal Information

    In order to comply with applicable data protection and privacy laws, Ballarat Gold Mine is required to set out the legal basis for the processing of your Personal Information. In accordance with the purposes for which we collect and use your Personal Information, as set out above, the legal basis for Ballarat Gold Mine processing your Personal Information will typically be one of the following:

    • your consent;
    • the performance of a contract that we have in place with you or other individuals;
    • Ballarat Gold Mine or our third parties’ legitimate business interests; or
    • compliance with our legal obligations.

    Disclosure of the information we collect

    Ballarat Gold Mine may share your Personal Information with people within the company who need to know that information for business or legal reasons, for example, in order to carry out an administrative function such as processing an invoice, or to direct a query that you have submitted to the relevant department within Ballarat Gold Mine.

    We may disclose your Personal Information to third parties including the authorities, Ballarat Gold Mine’s advisors, suppliers of IT services and third parties engaged by Ballarat Gold Mine for the purpose of providing services requested by you; to protect any intellectual property rights in any materials displayed on or otherwise available from Ballarat Gold Mine’s website; for the purposes of seeking legal or other professional advice; to respond to a legal request or comply with a legal obligation; and to enforce Ballarat Gold Mine’s website Terms and Conditions of Use.

    We may disclose your Personal Information to third parties in the event that we sell, buy or merge any business or assets, including to the prospective seller or buyer of such business or assets. Ballarat Gold Mine may also disclose the Personal Information you provide to us via the Ballarat Gold Mine job vacancy website to Ballarat Gold Mine HR practitioners, Ballarat Gold Mine Hiring Managers and to Ballarat Gold Mine’s recruitment advisors for the purpose of considering you for career opportunities with Ballarat Gold Mine.

    Transfer of your Personal Information to other countries

    Please note that any person to whom Ballarat Gold Mine may disclose your Personal Information under this Privacy Policy may be situated in a country other than your own and that such country may provide a lower level of data protection requirements than your own country. By agreeing to this Privacy Policy, you consent to the transfer of your Personal Information to a country other than your own.

    Retention of Personal Information

    Ballarat Gold Mine’s aim is to keep your Personal Information for no longer than is necessary for regulatory or Ballarat Gold Mine business reasons. The amount of time that records are kept for varies depending upon the type of Personal Information they contain.

    Your rights in relation to your Personal Information

    If you would like to access or obtain a copy (which may be in machine-readable form) of the Personal Information Ballarat Gold Mine holds about you, please send a request to ‘General Enquiries’ on the Contact us form available on our website.

    Ballarat Gold Mine endeavours to ensure that the Personal Information it holds about you is complete, accurate and up to date. If you consider that your Personal Information is incomplete, inaccurate or out of date, you have the right to require us to correct it.

    If you do not provide us with the information sought in the required fields we may be limited in our ability to provide you with services.

    Complaints and Concerns

    If you have a concern or complaint about how Ballarat Gold Mine has used your Personal Information, as a first step, you should raise this in writing with Ballarat Gold Mine, using the contact details available on our website or via the Contact Us form.

    If you are not satisfied with the handling of your concern or complaint by Ballarat Gold Mine, you can escalate this to your national Data Protection Authority.

    Changes to this Privacy Policy and Contact

    Any changes Ballarat Gold Mine may make to this Privacy Policy in the future will be posted on this page.

    Questions, comments and requests regarding this Privacy Policy are welcomed and should be submitted via the Contact Us form available on our website.

    Who we are

    References to Ballarat Gold Mine in this Privacy Policy mean Victory Minerals Holdings Pty Ltd and its wholly owned subsidiary Victory Minerals Pty Ltd, 10 Woolshed Gully Drive, Mt. Clear, Vic. 3350, Australia.
    Last updated [19 February 2024]